We are going paperless to add value for our clients

Here at Metis Ireland, we talk a lot about three key words that we think sum up what we’re trying to achieve every day we come to work: World Class, Inspirational and Innovative. Today I want to focus on how we are trying to innovate using technology to give our clients a better user experience and to do our own bit to look after the environment by going paperless.

Why paperless?

In today’s fast-paced world, we see other businesses are constantly seeking innovative ways to streamline their operations and enhance efficiency. One area that has witnessed a significant transformation is office management. With the rapid advancement of technology, the shift towards a paperless office has become increasingly popular.

We have been using DocuSign Software for a few years now and we feel we are now ready to expand its use across all our services.

We understand that this will be a significant change in the way we have done things before, so we want to talk with all our existing and prospective clients to help them understand why this will be a value add for them.

Enhanced efficiency and productivity

The first and most evident benefit of adopting a paperless office is the substantial increase in efficiency and productivity. With DocuSign, we can digitally manage documents, contracts, and agreements seamlessly.

The traditional process of printing, signing, scanning, and storing physical documents can be replaced with a streamlined digital workflow. This automation reduces manual errors, eliminates time-consuming tasks, and allows our team to focus more of their attention on delivering a high standard of service to the families we work with.

Cost reduction and resource optimisation

Transitioning to a paperless office can reduce operational costs such as printing, ink, paper, storage, and postage expenses.

DocuSign helps minimise these costs, which allows us to reinvest these savings into training and educating our staff and delivering new and improved services to our clients.

Enhanced security and compliance

This is a big one. We take the safety and security of your personal data extremely seriously at Metis Ireland.

In a system that depends on humans, there will inevitably be errors. Physical documents are prone to loss, damage, or unauthorised access. DocuSign employs advanced encryption and authentication mechanisms to ensure the integrity and confidentiality of your digital documents.

Additionally, it provides a comprehensive audit trail, allowing you to track and verify every action taken on a document, which is crucial for regulatory compliance and for holding us accountable to deliver on the promises we have made in writing. It’ll be easier than ever for you to see all your documents in one place.

Streamlined collaboration and client experience

DocuSign facilitates seamless collaboration among our team and our clients, irrespective of their physical location.

It enables multiple stakeholders to access, review, and sign documents in real-time, eliminating the need for physical meetings and travel every time we need to get a signature. Don’t worry, though – we promise not to lose the human touch, and you’ll still be seeing us!

With automated notifications and reminders, the software ensures timely completion of tasks, resulting in faster decision-making and improved client experience.

Environmental sustainability

Going paperless contributes to a greener environment. The excessive use of paper has a significant impact on deforestation and carbon emissions. By adopting DocuSign and reducing paper consumption, we can play our role in conserving natural resources and minimising its carbon footprint, thereby demonstrating a commitment to sustainability

The benefits of transitioning to a paperless office using DocuSign software are clear and compelling. By embracing this digital transformation, we hope to unlock new levels of efficiency, productivity, cost savings, security, and collaboration. Furthermore, it allows us to align our business practices with the global push for sustainability.

What next?

If you want to discuss anything that we have covered in this article, or want to know more about what this change means for you, please don’t hesitate to give us a call on 01 908 1500 or email us at info@metisireland.ie.

 
 
Cian Callaghan
Private Client Manager